Copy Editing is a way to polish a write up. At the same time it involves editing it and making necessary corrections so that it becomes error free, grammatically sound and makes an interesting reading. Copyediting is not as easy as it seems. It encompasses checking the whole document without disturbing the free flow of the writing.
If we follow some basic rules while editing a copy, the copy would become more interesting for the readers to read. Lets take a note of the few of the common guidelines for effective copyediting.
- Spelling: Writing correct spelling is very essential. Grammatically wrong spellings in a write up generally discourages a reader to read further and he may move to a different page without wasting his precious time. Copy editors look for wrong spellings and make necessary corrections.
- Grammar: Writing correct and sound grammar is one of the basic things of any writing. Incorrect grammar makes a dull reading and the reader may feel moving away to some other resource. Copyediting can help rectifying these grammatical mistakes that the writer might have overlooked.
- Punctuation: Using proper punctuation in writing is very important. Lack of punctuation marks or too much use of them makes the writing difficult to read and sometimes even the meaning of a sentence changes. Copyediting must look into this and make the necessary changes by adding or removing redundant punctuation marks.
- Give it a Thought: While editing a copy the true flavor of the writing has to be kept intact. At times a copy editor has to spend time thinking and re-thinking over a document. While copyediting poetic license is not allowed. So the copy editor needs to be strict while editing a copy without disturbing the essence.
- Consistent Writing: The consistency of writing is very necessary. It gives the piece of writing a complete look and makes an interesting read. A loose end or an abrupt ending to the writing is not preferred. The copyeditor should also be aware whether a document has a proper beginning and ending after editing the copy.
It is often seen that after editing a copy it does not appeal the writers. When copyediting, the editor also has to be aware of a writerâ€™s sensibility and style used in the writing.
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